Job Description

The Office Manager will play a critical role in ensuring the smooth day-to-day operations of an office. This individual will be responsible for creating an organized, efficient, and welcoming office environment while supporting the needs of employees through various administrative and logistical functions.

Essential Duties and Responsibilities:

1. Act as the first point of contact for visitors, guests, and vendors entering the office.
2. Manage office budgets, track expenses, and ensure cost-efficiency in office operations.
3. Foster a positive, productive, and inclusive office environment.
4. Office Management - stocking and organizing office kitchen, getting lunches, organizing team meetings, social hours, and events.
5. Maintain the cleanliness and organization of shared spaces, including meeting rooms, break areas, and kitchens.
6. Handle IT requests such as computer recycling (erasing computers and setting up for new employees), getting computers serviced by Apple, and supporting conference room technology (Zoom rooms).
7. Device Management: Ordering new computers, troubleshooting/handling the coordination/repair of AV equipment in conference rooms, setting up conference Zoom calls, etc.
8. Organize HR documents including employee onboarding and offboarding that includes Dropbox, Slack, email setup, etc.
9. Manage relationships with office vendors, ensuring high-quality service and timely deliveries (supplies, food, office furniture, etc.).
10. Negotiate contracts with vendors and service providers when necessary.
11. Ensure office equipment is properly maintained and serviced as needed, including copiers, printers, and any other office technology.

Requirements:

1. 3+ years of experience in a high-level Executive Assistant role.
2. Proficient in Microsoft Office Suite and Google Suite applications.
3. Experience in Project Management.
4. Exceptional ability to execute reliably, solve problems proactively, pay close attention to details, and prioritize time and tasks.
5. Strong organizational and multitasking skills.
6. Ability to learn and adapt to new software and technologies.
7. Experience with Slack, Google Drive, and Dropbox is a plus.
8. Excellent English verbal, written, and interpersonal communication skills.
9. Maintain high discretion and confidentiality regarding personal, financial, and sensitive information.
10. Ability to work independently and proactively in a fast-paced, dynamic, and remote work environment.
11. Outstanding attention to detail, especially regarding managing calendars and written communication.
12. Resilience to navigate competing priorities and constant change.

Working Environment / Conditions:

1. Must be able to work in a fast-paced environment.
2. Ability to maintain a composed and professional demeanor under pressure.
3. Ability to react and adapt to change.

Physical Requirements:

1. Sit, stand, lift up to 50 lbs.

This is a part-time/hourly position based in the Santa Barbara area. Candidates must be local to the Santa Barbara Area.

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