Job Description

ESSENTIAL DUTIES & RESPONSIBILITIES
DESIGN PROJECT MANAGEMENT & ADMINISTRATION
Lead the review of all Maryland SHA roadway improvement projects in District 7 to assess potential impacts on existing utility infrastructure.
• Initiate utility coordination by requesting and researching as-built utility records to identify ownership of infrastructure potentially affected by proposed improvements.
• Analyze engineering design plans alongside utility data to evaluate potential conflicts, impacts, and necessary relocations.
• Organize and lead utility coordination meetings with stakeholders, including utility providers, SHA design teams, local governments, and other agencies to discuss relocation strategies, resolve issues, and maintain project timelines.
• Assess proposed nearby developer projects for overlapping utility impact zones and align coordination between SHA and developer utility relocation efforts.
• Advise design engineers on utility conflict avoidance, impact mitigation strategies, and relocation options.
• Determine the need for additional test pit investigations to accurately locate and assess underground utilities.
• Complete and maintain RW-57 Utility Tabulation Forms to document affected utilities and support prior rights cost responsibility assessments.
• Identify and flag High Voltage Line Act (HVLA) scenarios where relocation costs are fully billable to SHA.
• Review right-of-way plats to identify necessary fee simple and easement acquisitions required for utility relocation.
• Ensure compliance with US DOT PHMSA, FHWA, and SHA regulations in the development of Utility Statements for inclusion in construction bid documents.
• Assess utility relocation designs for conflicts with horizontal and vertical alignments, right-of-way constraints, grading plans, barrier placement, and maintenance of traffic requirements.
• Provide technical oversight on design standards, quantities, estimates, and specifications related to utility relocation.
• Manage the distribution of design documents to utility stakeholders throughout key project milestones, including Preliminary Investigation, Semi-Final Review, Final Review, PS&E, Advertisement, and subsequent revisions.
• Actively participate in key project meetings: PI, semi-final/final design reviews, partner coordination, pre-construction planning, and monthly progress tracking.
• Contribute to Value Engineering (VE) studies and constructability reviews to enhance project delivery and utility accommodation.
• Facilitate coordination meetings to address utility design and construction issues involving developers, public agencies, property owners, and community representatives.
• Develop preliminary and construction cost estimates for utility relocations for inclusion in the State's Consolidated Transportation Program (CTP).
• Evaluate PS&E submittals from utility companies to verify cost accuracy and scope alignment.
• Issue Utility Permits authorizing relocation work and ensure compliance throughout execution.
• Oversee multi-utility relocation efforts and manage on-site inspection and verification of work progress and quality.
• Coordinate complex relocations across multiple utility types, including:

• High-voltage and secondary electric transmission
• Electric distribution systems
• Fiber optic and telecommunications infrastructure
• Cable TV lines
• Natural gas distribution
• Water and wastewater systems

• Review and process high-value invoices (including amounts exceeding $1 million) from utility providers, validating costs and fiscal year allocations.
• Monitor utility billing activity to prevent overruns, document variances, and justify discrepancies.
• Serve as a point of contact during SHA construction phases to resolve unforeseen utility conflicts in real-time, ensuring alignment among SHA, utility owners, and contractors.

PROJECT ADMINISTRATION

• Prepare comprehensive monthly Utility Status Reports for all active District 7 design projects, detailing utility relocation progress and schedules.
• Review, track, and respond to all utility-related correspondence from SHA offices, external agencies, and utility providers to ensure timely and accurate communication.
• Maintain organized project files, including records, correspondence, permits, and design plans; ensure documentation is properly filed and audit-ready.
• Serve as a key point of contact, providing responsive customer service to internal and external stakeholders regarding project-specific utility inquiries.
• Perform administrative and fiscal oversight tasks, including documenting utility-related expenditures, establishing and monitoring project budgets, and reviewing/negotiating cost adjustments.
• Attend and contribute to project milestone meetings, such as pre-bid, pre-construction, and design review meetings (preliminary, semi-final, and final), offering insight on utility coordination to reduce financial impact on SHA and utility companies.
• Participate in utility/contractor coordination meetings, construction progress updates, and installation review sessions to ensure adherence to SHA utility policies, timely relocation, and avoidance of construction delays or disputes.
• Prepare and process detailed utility statements for both the Utility Coordination Section and the Engineering Systems Design Team.
• Oversee record-keeping of all documentation related to utility reviews, relocations, and permitting, ensuring accuracy, completeness, and proper retention.
• Draft and administer Memorandums of Understanding (MOUs) for third-party work (e.g., landscaping, signage) within SHA rights-of-way, securing required approvals from the District Engineer.
• Develop and negotiate Letters of Agreement (LOAs) and MOUs with utility companies and local municipalities to integrate utility relocation scopes into SHA-managed projects.

Job Tags

For contractors, Local area, Relocation,

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