Job Description

SUMMARY:  

The Sponsorship Coordinator is responsible for assisting the Sponsorship Department. 

REPORTS TO: Director of Sponsorship 

FLSA-CLASSIFICATION: Hourly Exempt

ESSENTIAL JOB FUNCTION:

The primary purpose of this position is to support the Wellington International Sponsorship Department in the management of all sponsorships from contract signature to activation and reporting. The Sponsorship Coordinator must be very organized, have strong communication and coordination skills, and enjoy interacting with people of varying backgrounds. The correct candidate will be an exceptional team player and have some knowledge of marketing and advertising, and be able to manage budgets, staff, and promotional material. The events that the Sponsorship Coordinator will work on are included but not limited to the Winter Equestrian Festival, Adequan Global Dressage Festival, and ESP Annual Series.

• Be organized and professional.
• Be able to delegate tasks and work well as part of a team.
• Be personable and creative, always open to new ideas and ways of doing this more efficiently.
• Work with the sponsorship team and other departments as necessary to develop an overall plan and calendar for all phases of events. 
• Execute a comprehensive, multi-channel sponsorship deliverable management strategy including file organization, inter-department project coordination, and sponsor report content management.
• Work with the co-workers and the marketing department to develop and implement a sponsorship marketing calendar utilizing multiple media channels to promote sponsors. 
• Assist in the creation and organization of all sponsorship contracts.
• Manage and organize all sponsor gifts for presentations.
• Oversee the ordering, organization, and management of sponsorship event signage.
• Develop database for contact lists and other key event information related to sponsors.
• Develop and prepare a weekly event specific photography list for Official Photography partners.
• Communicate presentation times, presentation photos, and other important opportunities to sponsors.
• Work with Supervisor in the Sponsorship Intern Program and organization of all seasonal staff support
• Work closely with Marketing and Signage teams 

Additional Duties and Responsibilities:

• Special projects as designated by supervisor.
• Participate in professional and local community outreach when necessary.
• Other duties as specified by supervisor.

PHYSICAL REQUIREMENTS:  

• Prolonged periods of sitting, standing, and walking.
• Must be able to work nights and weekends.
• Must be able to lift up to 25 pounds.

An Equal Opportunity Employer: Wellington International, LLC is an equal opportunity employer and administers all personnel practices without regard to race, color, religious creed, sex, gender, age, ancestry, national origin, mental or physical disability or medical condition, sexual orientation, gender identity or expression, marital status, military or veteran status, genetic information, or any other category protected under federal, state, or local law. Wellington International participates in E-Verify. All offers of employment are contingent upon completing and passing the compliance process.

About the Company: Wellington International, formerly known as Palm Beach International Equestrian Center, was founded in 2006 and has contributed to transforming Wellington, Florida into the world’s premiere destination for equestrian enthusiasts. Wellington International is an amusement and recreational establishment doing business through several companies. Wellington International arranges seasonal events, including the Winter Equestrian Festival (“WEF”), which is held at Wellington International over 13 weeks and is the world’s largest and longest-running equestrian sports event with more than 8,000 horses and more than 350,000 spectators from 43 different countries converge on Wellington.

Wellington International, formerly known as Palm Beach International Equestrian Center was founded in 2006 and has contributed to transforming Wellington, Florida, into the world’s premiere destination for equestrian enthusiasts. Wellington International is an amusement and recreational establishment doing business through several companies. Wellington International arranges seasonal events, including the Winter Equestrian Festival (“WEF”), which is held at Wellington International over 13 weeks and is the world’s largest and longest-running equestrian sports event with more than 8,000 horses and more than 300,000 spectators from 43 different countries converge on Wellington.

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