Job Description:\n\nAre you a dynamic event planner with experience in securing sponsorships and managing high-profile fundraising initiatives? The Santa Barbara Zoo is seeking a Sponsorship & Special Events Officer to lead signature fundraising events, cultivate corporate partnerships, and enhance donor engagement. Join our team and create unforgettable experiences while supporting wildlife conservation!Position Status: Regular, Full-Time, Hourly, Non-ExemptSchedule: Monday-Friday, 9:00 AM - 6:00 PM (some weekends as needed)Compensation: $75,000 - $80,000 annually *You must also complete the Zoo's Official Employment Application on the next page in order to be considered for the position*SUMMARY:Under the general direction of the Director of Advancement, the Sponsorship & Special Events Officer is responsible for the planning and implementation of all fundraising events and donor stewardship events and activities and for securing sponsorships for select Zoo signature events. ESSENTIAL DUTIES:Leadership:Chairs the annual Zoofari Ball fundraising event, overseeing 40+ volunteers, 40+ staff, and numerous vendors for the eventCorporate Giving Partnerships:Works closely with Guest Services, Events, Animal Events, and Marketing teams to identify sponsorship opportunities throughout the year for select Zoo eventsResearches, identifies, cultivates, solicits, and stewards relationships with corporations and others interested in sponsorship opportunities to result in annual contributions, grants, program and event sponsorships, workplace giving, in-kind donations, and/or other engagement activitiesCreates strategies to maintain and grow event sponsorshipsBuilds strong relationships with companies and organizations by attending networking, civic, and social eventsWorks with sponsors to negotiate, finalize, and execute contracts and sponsor benefitsVIP & Behind-the-Scenes Experiences:Develops and implements new and exciting VIP opportunities and events for donorsCommunicates effectively with the animal care department and tour hosts to coordinate experiencesZoo Operations for Zoofari Ball:Manages the annual Zoofari Ball fundraising event and related Zoo operations for the eventManages all Zoo staff to ensure appropriate staffing needs for Zoofari Ball throughout the yearCoordinates with all Zoo managers, senior managers, and the executive teamCreates and manages the Zoo-wide budget for Zoofari BallResponsible for all external relations for Zoofari BallManages the Zoofari Ball committee, holding regular meetings and consistent communications with committee membersManages solicitation and securing of event sponsorship to meet the fundraising goalsManages all event fundraising opportunities including solicitation and procurement of auction items, auction set-up, data management, payments, and wrap-up to meet the fundraising goalsStewards external partners, sponsors, and donors before, during, and after the event to ensure continued fruitful relationsEnsures all sponsorship benefits are communicated and executedEffectively communicates with the President/CEO, Vice President of Community Relations, Director of Advancement, and Zoofari Ball volunteers to create a VIP experience for sponsors and to ensure a seamless auction process on the day of the eventCultivates and coordinates volunteers to support the Zoofari Ball fundraising effortMaintains organized Zoofari Ball folders and records of all related activitiesAdvancement & Special Events:Identifies strategic fundraising opportunities within existing or new Zoo events, coordinating with the Advancement and Events teams, as well as other internal departments as neededProduces donor-focused cultivation and stewardship events including but not limited to the planned giving society annual event, capital campaign events, Zoo Lights, and other special events, in coordination with the Advancement teamManages the Advancement Events Coordinator to assist in the facilitation of all Advancement eventsResponsible for scheduling donor events, managing communications in different media formats (invitations, emails, etc.), creating donor recognition materials, and executing successful eventsDonor Cultivation & Stewardship:Actively communicates with donorsMonitors and tracks the activities of donors on a cultivation step program with the goal of increasing donationsMaintains donor records, profiles, and contacts in Raisers Edge databaseHosts donor tours and experiencesOrganizes year-end donor appreciation engagement activities in coordination with the Advancement teamGeneral Advancement Responsibilities:Develops and maintains effective, fruitful, and long-term relationships with donorsAssists in maintaining donor databases and filing systemContributes to Zoo News, social media, and other applicable communications as appropriateAssists with the creation of fundraising materials and activities (including marketing materials, emails, appeals, signs, website, and events) to ensure the highest standards of the Zoo brand integrityCreates mailing lists and reports as neededLeads donor cultivation/stewardship toursMonitors and tracks the activities of donor cultivation/stewardship Provides input on policies and procedures related to AdvancementStays current and knowledgeable on AZA, the Santa Barbara Zoos mission, collection, history, programs, projects, and practicesParticipates in and contributes to regular Advancement department meetingsParticipates in and contributes to the Manager's weekly meetings and communicates information to the Advancement departmentSupports fundraising efforts for special projects and special programsContributes to the Advancement Department's annual planning and budgeting processSupports all Advancement cultivation/stewardship activities and eventsShares critical information, best practices, and procedures on a consistent basis with staff through meetings that further departmental goals and productivityEdits Advancement and Zoo-wide publications as neededAttends professional fundraising training opportunities as warrantedResearches prospective donors and current donors and creates reports as neededCreates some donor recognition gifts and coordinates the distribution of these gifts as neededResponsible for networking within the fundraising community as a Zoo Advancement representativeResponsible for networking within the community as a Zoo Advancement representativeSupports general Advancement efforts as neededTracks the number of Advancement department guests and submits on a monthly basis to Zoo AdministrationOther assignments as neededSECONDARY DUTIES:Organization:Adheres to Zoos policies and procedures as outlined in the Employee Policy ManualAttends all-employee and department meetingsServes on Zoo committees, teams, and task forces as appropriateParticipates in general Zoo events as neededApply and exemplify green (sustainable) practices whenever possibleGuest Relations:Greets every guest with a smileThanks guests for supporting/visiting the ZooAnswers phone calls, voice mails, and e-mails promptlyEnsures the Zoos presentation standards for cleanliness and maintenance are met by keeping work areas clean, picking up trash, reporting unsafe or unsightly conditionsAssociates with guests to assist and share informationResponds to all guest inquiries, complaints, and comments according to Zoo guest relations proceduresMaintains a clean neat appearance and adheres to the Zoos uniform dress codeTakes responsibility to stay informed about happenings at the Zoo, such as reading employee communications and attending meetingsReflects the qualities outlined in the Guest Relations Statement, our Core Values, and the Employee PledgeOther duties as assignedPOSITION CRITERIA:To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements and environmental characteristics described below are representative of the knowledge, skill, ability, and working and physical elements required of the position. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.Education & Experience:Bachelors degree preferredPreferred a minimum of four years of proven successful event fundraising or related experienceLicense, Certification, or Preferred Qualifications:Valid drivers license with good driving recordAbility to certify for First Aid and CPR CertificationKnowledge, Skills, & Abilities:Ability to think strategically and plan accordingly to further the Institutional Advancement effortExcellent verbal and written communication skillsStrong writing, editing, and proofreading skillsAbility to interact courteously and respectfully with supervisors, fellow employees, volunteers, and guests and to work with all levels of managementAbility to maintain confidentiality and work with sensitive informationCapacity for high-level attention to detailDemonstrates a high degree of accuracy and strong analytical skillsAbility to exercise safe work habitsExcellent organizational skillsExcellent interpersonal skillsAbility to effectively multi-task, use independent judgment, and produce quality work within a set timeframe to meet deadlinesAbility to effectively work under pressure, multi-task effectively, use independent judgment, and produce quality work within a tight time frame; meeting deadlinesAbility to create and implement systems and follow-up processesMust be a proactive and creative problem-solver; a team player with motivation to develop relationships and work collaborativelyUnderstanding of telephone and office etiquetteAbility to handle conflict resolution in a professional manner and to respond to sensitive matters or situations with discretion, tact, and confidentialityAbility to relate to persons of all ages and diverse backgrounds, skills, and abilitiesAbility to present self in a personable, professional, and energetic mannerAbility to work flexible hours (including some holidays and weekends) and travel as neededAbility to exercise safe work habitsProficient in Microsoft Word and ExcelKnowledge of databases/Raisers Edge preferredDemonstrates initiative, creativity, and enthusiasm, as well as strong organizational skillsEnjoys working with people, especially volunteersPhysical Demands & Work Environment:Based on business needs during the month of August, must be able to work a flexible schedule including overtime on Zoo groundsAbility to effectively work in a shared, open-space environment with regular interruptions Most work is performed inside the office environmentOccasionally involves working out-of-doors in all weather conditionsRequires the ability to access all areas of the facilityMust be able to regularly climb stairs, manipulate computer and office tools, stand/walk for up to eight continuous hoursAbility to occasionally lift and carry objects weighing up to 50 lbsThe ability to coordinate a variety of tasks simultaneously and handle tension and stress in a positive manner is requiredRegularly required to stand, walk, sit, and use toolsSupportive and open employment cultureMust attend all events related to the positionInvolves some weekend and evening hoursTools Used:ComputerStandard office equipment: telephone, copier, calculator, and others as requiredColor and laser printer35 mm and digital cameraElectric cartPaper cutterLaminatorTwo-way radioPersonal and Zoo vehiclesWagonBENEFITS & PERKS:Great team, beautiful grounds, amazing animal collection, sunshine & ocean view almost year-round!Free parking, free guest passes, unlimited free tea/coffee every morning, 20% discounts on food services and retail purchasesAccess to the Collabornation learning platform, professional development, and lunch & learn opportunitiesComprehensive benefits package for FTR staff, voluntary supplemental insurances, zoo membership, paid sick leave, paid vacation time, 403(b) and SEP retirement plans, a paid conservation day, a paid Zoo Day to visit another AZA accredited institution, paid time off to take your pet to the vet, and much more...*You must also complete the Zoo's Official Employment Application on the next page in order to be considered for the position*Please make sure to check your spam folder if you do not see an email response from the Zoo.---This job description is representative of the expectations of the position described. Additional duties, reporting relationships, and/or position criteria may be assigned as deemed necessary by the Chief Executive Officer or authorized representative. No changes to this job description shall be made without written permission by the Chief Executive Officer or authorized representative.The Zoo reserves the right to revise this job description at any time. The job description does not constitute a contract for employment, and does not guarantee employment for any specified period of time. The job description does not in any way alter the at-will employment relationship.At this time, the Zoo does not sponsor employment or internship visas.
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