HR Coordinator Job at Lollipop Pediatric Dentistry & Orthodontics, Tustin, CA

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  • Lollipop Pediatric Dentistry & Orthodontics
  • Tustin, CA

Job Description

HR Assistant / HR Coordinator (Entry–Mid Level)

Job Type: Full-Time

Location: Tustin, CA

 

Job Summary:

We are seeking a motivated and detail-oriented HR Assistant / HR Coordinator to support our Human Resources department. This role is ideal for an entry- to mid-level HR professional who enjoys working with people, thrives in a fast-paced environment, and wants hands-on exposure to recruiting, onboarding, employee relations, culture, and HR compliance.

This position focuses on execution and support of established HR processes while partnering closely with leadership to ensure a positive employee experience.

Responsibilities:
Recruiting & Hiring:

  • Post and manage job openings on job boards and internal platforms.
  • Screen resumes and conduct initial phone screens as needed.
  • Coordinate interview scheduling and candidate communications.
  • Track candidates through the hiring process.
  • Complete offer letters and pre-employment requirements.

Onboarding & Offboarding:

  • Prepare onboarding packets and new hire documentation.
  • Coordinate orientations and first-day logistics.
  • Track onboarding milestones and required trainings.
  • Manage offboarding checklists, exit interviews, and documentation.

HR Compliance & Administration:

  • Maintain accurate employee personnel files (digital and physical).
  • Track I-9s, licenses, certifications, and mandatory trainings.
  • Assist with audits and HR documentation requests.
  • Support compliance with state and federal labor laws.
  • Update HR policies and procedures as directed.

Employee Relations Support:

  • Serve as a first point of contact for basic HR questions.
  • Escalate sensitive employee matters to HR leadership.
  • Assist with documentation related to performance, attendance, and corrective actions.

Culture & Engagement:

  • Coordinate employee recognition, events, and celebrations.
  • Support employee engagement initiatives and surveys.
  • Assist with internal HR communications and announcements.
  • Help reinforce company values and culture initiatives.

HR Systems & Reporting:

  • Maintain HR trackers, reports, and dashboards.
  • Assist with payroll inputs, PTO tracking, and timekeeping audits.
  • Support benefits enrollment tracking and employee communications.

General HR Support:

  • Assist with HR projects and process improvements.
  • Handle confidential information with professionalism and discretion.
  • Perform additional HR and administrative duties as assigned.

Requirements:

  • 0–3 years of experience in HR, recruiting, or administrative support.
  • Bachelor’s degree in Human Resources, Business, Psychology, or related field preferred.
  • Strong organizational and time-management skills.
  • Excellent written and verbal communication skills.
  • High attention to detail and follow-through.
  • Ability to handle confidential information with discretion.
  • Proficient with Microsoft Office and/or Google Workspace.
  • Comfortable working in a fast-paced, team-oriented environment.

Preferred Qualifications:

  • Experience with applicant tracking systems (ATS).
  • Familiarity with HR compliance documentation.
  • Interest in long-term growth within Human Resources.

Job Tags

Full time, Work at office,

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