Job Description

Executive Assistant

Position Summary
The Executive Assistant provides proactive, strategic, and highly confidential administrative support to one or more Chiefs or Executive Vice Presidents. This position exercises independent judgement and discretion to ensure seamless coordination of executive priorities, meetings, and communications, serves as a trusted partner who anticipates needs, adapts to competing priorities, and upholds the highest standards of professionalism. This role operates at the intersection of administrative excellence and operational alignment, helping drive efficiency, clarity, and follow-through across executive initiatives and governance functions.

Team Highlights

Executive Assistants are the backbone of a high performing leadership team in any organization, serving as trusted strategic partners to the executives and playing a critical role in driving efficiency, alignment, and success. Beyond managing schedules and meetings, EAs provide essential support in decision-making, project coordination, and relationship management, ensuring leaders can focus on achieving organizational goals. At Kootenai Health, the Executive Assistant team is a cohesive, diverse, high-performing group that thrives on collaboration, adaptability, and a shared commitment to excellence. Joining this team means stepping into a role where your contributions will have a meaningful impact, your skills will be valued, and your professional growth will be supported in a dynamic and purpose-driven environment.

This position is on-site at our main campus in Coeur d'Alene, Idaho.

Responsibilities

• Partners with assigned executives to understand goals, priorities, and current organizational initiatives
• Anticipates information and coordination needs based on upcoming projects, meetings, and organizational milestones
• Provides executive-level decision support by preparing context, synthesizing information, and ensuring timely readiness for executive decision-making
• Identifies and anticipates gaps, risks, or barriers and proactively adjusts plans to maintain alignment with executive priorities
• Uses discretion to plan, organize, and execute work in the manner most effective for achieving executive and organizational objectives
• Demonstrates sound judgment, confidentiality, and professionalism in all aspects of communication and decision-making
• Manages executive calendars, correspondence, and meeting logistics with precision, and interprets executive preferences and adapts workflows accordingly
• Coordinates agendas, materials, and documentation for 1-2 executive-sponsored steering or governance committees
• Utilizes Microsoft 365 tools (Outlook, Teams, Sharepoint, Loop, OneNote, Power Automate, Excel, Word, PowerPoint) to organize workflows and enhance collaboration
• Tracks key deliverables and follow-up items to ensure accountability and progress toward organizational goals
• Seeks opportunities to streamline processes and strengthen operational systems within executive support
• Serves as a liaison between executives, leadership teams, and internal/external stakeholders
• Prepares and edits correspondence, presentations, and reports with accuracy and professional polish
• Ensures timely communication flow between leadership and departments, maintaining context and confidentiality
• Represents executive leadership with integrity and service excellence
• Engages in continuous learning to advance administrative, technological, and organizational expertise
• Models adaptability and composure amid change, maintaining focus on long-term goals
• Participates in department and organizational improvement efforts, offering process improvement ideas and operational insights
• Supports a collaborative, positive, and high-performing team culture aligned with Kootenai Health values
• Relies on experience and judgment to plan and accomplish goals
• Regular and predictable attendance is an essential job function
• Performs other related duties as assigned
• Competent to meet age?specific needs of the unit assigned

Requirements and Minimum Qualifications

• High school diploma or equivalent required; associate or bachelors degree preferred
• Minimum 5 years experience supporting C?suite executives, or 3 years supporting director?level leaders within Kootenai Health required
• Knowledge of web?based navigation and technology preferred
• Proficient with Microsoft 365 (Outlook, Teams, SharePoint, OneNote, Loop, Power Automate, Excel, Word, PowerPoint)
• Excellent written and oral communication skills
• Experience with proof?reading and editing
• Must be extremely organized
• Must be skilled in handling time?sensitive and confidential matters
• Must be commissioned as a Notary Public in the State of Idaho or obtain commission within 6 months of employment
• Must be able to rapidly acquire and apply executive?specific knowledge such as healthcare terminology, financial concepts, quality and safety metrics, or other operational domains in order to anticipate needs, synthesize information, and support effective executive decision?making

Working Conditions

• Must be able to lift and move up to 20 lbs
• Typical equipment used in a clinical job
• Must be able to maintain a sitting position
• Must be able to move or traverse with/without accommodation

About Kootenai Health

Kootenai Health is a highly esteemed healthcare organization serving patients throughout northern Idaho and the Inland Northwest. We have been recognized with many accolades and distinctions, including being a Gallup Great Workplace, No. 1 Best Place to Work in Large Healthcare Organizations, and Magnet Status for Nursing Excellence. We pride ourselves on our outstanding reputation as an employer and a healthcare provider.

Benefits

• Tuition assistance and career development programs
• Robust Retirement Plan
• Night, weekend and PRN shift differentials

Apply today! Please contact Alex Cronnelly at acronnelly@kh.org or the HR Front Desk at 208-625-4620 or email careers@kh.org with any questions.

Kootenai Health complies with applicable federal civil rights laws and does not discriminate on the basis of race, color, national origin, age, disability, veteran status, or sex.

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