Job Description

Administrative Support - Executive Assistant

What Makes a Honda, is Who makes a Honda

Honda has a clear vision for the future, and it’s a joyful one. We are looking for individuals with the skills, courage, persistence, and dreams that will help us reach our future-focused goals.

At our core is innovation. Honda is constantly innovating and developing solutions to drive our business with record success. We strive to be a company which serves as a source of “power” that supports people around the world who are trying to do things based on their own initiative and that helps people expand their own potential. To this end, Honda strives to realize “the joy and freedom of mobility” by developing new technologies and an innovative approach to achieve a “zero environmental footprint.”

We are looking for qualified individuals with diverse backgrounds, experiences, continuous improvement values, and a strong work ethic to join our team.

If your goals and values align with Honda’s, we want you to join our team to Bring the Future!

About this Position:

The executive assistant role will perform a variety of detailed and complex administrative tasks and support our company’s executive members. The executive assistant’s responsibilities include managing calendars, prioritizing activities, making travel arrangements, preparing expense reports, and supporting meeting set-up. The position requires the ability to anticipate needs, think critically, be organized, and provide insight with a high level of professionalism and confidentiality. The executive assistant role will coordinate meetings and make business and travel arrangement decisions for the executive leaders and their team.

Responsibilities include:

• Support and prioritize activities Honda Development Manufacturing America (HDMA) executives daily, maintaining confidentiality when handling scheduling and communication. Handles daily and long-range calendar for multiple leaders. Identify potential conflicts and make recommendations for resolution
• Interface with all HDMA Business Centers, Business Units, NA companies as well as Honda Motor Japan to coordinate business functions
• Coordinates travel plans and means of transportation for executives and makes changes quickly when required
• Prioritize action items and due dates, bringing key items to the executive’s attention. Initiates necessary actions, e.g., follow-ups, prioritizations, action required etc. Drafts responses for executive review, implementing their style into all communications
• Support the schedule and assist with set-up of major meetings and communicate with business partners to coordination of executive visitor meetings
• Perform administrative responsibilities including budgets, asset controls, and record retention
• Understanding of Honda’s key activities and terminology; corporate policies and management guidelines, and basic development of new models

Who we are seeking:

Required Work Experience:

• Minimum of 6 years of experience in an executive assistant position providing support to a senior executive in a fast-paced, dynamic environment

Required Education:

• Associate or Bachelor’s Degree of equivalent experience

Desired skills:

• Ability to exercise independent decisions and judgements
• Excellent communication skills (written & verbal)
• Japanese Bilingual
• Strong team player with good planning and organizing, problem-solving, decision-making and interpersonal skills
• Advanced PC skills (proficient using Microsoft Windows, Word, Excel, Outlook, PowerPoint, Teams)
• Detail orientated, accurate and consistent
• Makes high-level contacts of a sensitive nature inside and outside the company

Additional Position Factors:

• Open office environment with moderate noise and activity
• Some OT maybe required based on targets and deadlines

At Honda, you will play a key role in our journey to become a company that society wants to exist now, and in the future. Your endless curiosity will drive innovation and your courageous spirit will challenge the status quo. We believe having a workforce made up of diverse thinkers and innovators makes us a better Honda. Respect for each other and respect for diversity each and every day drives our associates to contribute at the highest level and work effectively in a team environment. We make the dream of mobility a reality with our innovative and high-quality products. Together, we Bring the Future to our customers, associates, and communities. We are Honda!

What differentiates Honda and make us an employer of choice?

Total Rewards:

• Competitive base salary
• Annual Bonus
• Manager Lease Car Program (No Cost - Car, Maintenance, Insurance)
• Industry leading Benefit Plans (Medical, Dental, Vision)
• Paid time off, including vacation, paid holidays, sick time, personal days
• 401K Plan with company match + additional contribution
• Relocation assistance (if eligible)

Career Growth:

• Advancement opportunities

• Career mobility
• Education reimbursement for continued learning
• Training and Development programs

Additional Offerings:

• Wellbeing program
• Community service and engagement programs
• Product programs
• Free drinks onsite

Honda is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity and expression, age, disability, veteran status, or any other protected factor.

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